Daily printout: Dec. 9

The Postal Service is reminding employees of federal ethics rules about group gifts and office gatherings.

Here is some general guidance:

• Group gift contributions. A group gift to a fellow employee — including a supervisor or higher-paid employee — is allowed for a special, infrequent occasion such as marriage, birth of a child, family tragedy, retirement, resignation or transfer.

Employees are allowed to organize a collection for a group gift, but contributions must be voluntary and cannot be more than $10 a person.

• Chipping in for food and drinks. Employees can organize a collection for refreshments to be shared in the office, but the contributions must be voluntary and cannot be more than $10 a person.

If the event is catered, participants can pay the per-person cost. Potlucks are allowed if participation is voluntary and employees who do not contribute can still attend.

• Flyers or invitations. An office can distribute a flyer or invitation to solicit contributions for a group gift or refreshments. To ensure that nobody feels any pressure to contribute, a non-supervisory employee should collect the funds.

On the flyer, the solicitations for the group gift and refreshments should be on separate lines, and state “up to $10.” The USPS Ethics Office can help review the flyer.

Employees with questions should email the ethics team or call 202-268-6346.

The Postal Service is reminding managers at sites that use Voyager fuel cards to keep current on their card management duties throughout the holiday delivery season.

Site managers should:

• Make sure Fleet Commander Online and Fuel Asset Management System users complete the fleet card program training on the MyHR website.

• Enter and review all required data and ensure the accuracy of all drivers’ information when creating or reactivating driver profiles.

• Ensure all drivers have their own PINs. Sharing numbers is not allowed.

• Contact the bank using the number on the back of a Voyager card if it has been locked as a result of entering the PIN incorrectly too many times.

• Make sure each vehicle, including leased vehicles, has its own fuel card. Sharing cards between vehicles is not allowed.

• Ensure only regular unleaded fuel is purchased. No vehicles in the postal fleet require upgraded fuel types.

• Reconcile fuel purchases in the Fleet Asset Management System each month. Site managers who have a large number of vehicles should reconcile fuel purchases more often.

The Fuel Cards Blue page has more information about the Voyager program.

Employees with questions can email the fuel fleet team.