The Postal Service is reminding employees and contractors to follow proper procedures when sending emails containing sensitive information to recipients outside of the organization.
Employees and contractors sending emails to outside sources that contain sensitive and sensitive-enhanced information must type “#sensitive#” — spelled correctly — in the subject line and make sure no personal email accounts are in the recipient list.
Do not password protect any attachments. Doing so will block the transmission. Using #sensitive# automatically encrypts attachments.
Senders should confirm with recipients that they received an email titled “USPS Secured Message,” which provides a secure link to access the correspondence.
The USPS Corporate Information Security Office has more information on its external information sharing Blue page.
Email us your feedback. Your comments could be included in our “Mail” column.
