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Employees must follow privacy rules

Cabinet drawer containing file marked confidential.
The Privacy Act of 1974 prohibits sharing most personal information with anyone at all.

The Postal Service is reminding employees not to share personal information that is protected by the Privacy Act of 1974.

Personal information may only be shared:

• With fellow employees, including postal contractors, if they have a need to know the information to perform their job duties.

• In response to a valid Freedom of Information Act (FOIA) request received through the Postal Service’s official FOIA process and approved by the Law Department.

• In response to a request from law enforcement or Congress; a court order; or through the USPS Law Department or the Government Relations and Public Policy Department.

• Under certain other limited circumstances, with guidance from the USPS Privacy and Records Management Office.

Employees who have questions about privacy should send an email to